Privacy Policy

Lynne & Land Foundation

The Lynne & Land Foundation (Registered Charity No: 1183130) having its registered office at Ross Bennet Smith, Fifth Floor, Clareville House, 26-27 Oxendon Street, St James’s, London, SW1Y 4EL is the controller and responsible for your personal data (collectively referred to as “the Foundation”, “we”, “us” or “our” in this privacy notice).

If you have any questions about this privacy notice, including any requests to exercise your rights, please contact the Foundation using the details set out below.

The Foundation is committed to maintaining the trust and confidence of visitors to our website. The Foundation want you to know that we do not pass on your information to any other company for business or marketing purposes. The Foundation respects the privacy of visitors to our website

This Privacy Policy sets out the basis upon which any personal data we collect from you, or that you provide to us, may be processed by (or on behalf of) the Foundation. Personal data collected or provided via any means, for example via enquiries to our website, applications for funding, emails, correspondence and telephone calls to or from us, is covered by this Privacy Policy unless we expressly state otherwise in writing.

INTRODUCTION

This is the Lynne & Land Foundation privacy policy notice.

The foundation respects your privacy and is committed to protecting your personal data. This privacy notice will inform you how we look after your personal data and tell you about your privacy rights and how the General Data Protection Regulation 2016 (GDPR) protects you.

1. IMPORTANT INFORMATION AND WHO WE ARE

1.1 Purpose of this Privacy Notice

This privacy notice aims to give you information on how the Foundation collects and processes your personal data through your use of our website or any other correspondence.

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

1.2 Controller

If you have any questions about this privacy notice, including any requests to exercise your rights, please contact the Foundation using the details set out below.

1.3 Contact details

Full name of legal entity: The Dame Gillian Lynne And Peter Land Foundation

Email address: info@lynneandlandfoundation.co.uk

Postal address: Ross Bennet Smith, Fifth Floor, Clareville House, 26-27 Oxendon Street, St James’s, London, SW1Y 4EL

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (https://ico.org.uk/). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

1.4 Changes to the privacy notice and your duty to inform us of changes

This version was last updated on 20th May 2023, and will be reviewed at least annually or as circumstances require.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

1.5 Third-party links

Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements

2. COLLECTION AND USE OF PERSONAL DATA

2.1 The data we collect about you

Personal data is any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store, share and transfer different kinds of personal data about you which we have grouped together as follows:

Identity & Contact Data includes first name, last name, address, telephone and email address.
Technical Data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
Usage Data includes information about how you use our website.
Aggregated Data includes statistical or demographic data for any purpose. It may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity.

2.2 How is your personal data collected?

We use different methods to collect data from and about you including through:

Direct interactions. You may give us your Identity and Contact Data by filling in forms or by corresponding with us by post, phone, email or otherwise.
Automated technologies or interactions. If you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. Please see our cookie policy in paragraph 3 below for further details.
Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below

Technical Data from the following parties:

(a) analytics providers such as Google based outside the EU.

(b) search information providers such as Google, Yahoo or Firefox based inside or outside the EU.

2.3 How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

Where we need to perform the contract we are about to enter into or have entered into with you.
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. This means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
Where we need to comply with a legal or regulatory obligation.
Where you have given your consent to us to process your personal data.

2.4 Purposes for which we will use your personal data

Your personal data will be processed by (or on behalf of) The Foundation only for the purpose you submitted it, for example:

administration of your enquiry;
administration of your grant application;
conducting analytical studies of the activities of our grant recipients

3. COOKIE POLICY

When you visit the Lynne & Land Foundation website, small pieces of information are stored on your computer. These are known as Cookies.

There are instances where we may use cookies to gather information regarding our services for our website.

Any information collected will not have any identifying data. It is statistical data about our visitors and how they have used our site. No personal details will be shared that could identify you.

We may assemble information about your common internet use with a cookie file. When used, the cookies are downloaded to your computer automatically. The cookie is stored on the hard drive, with transferred information. The data sought by the cookie helps us improve our website and any service offered to you.

You can block or erase cookies from your computer if you want to. This is done by setting your browser options to decline all cookies. However, if you do decline the download of cookies, some aspects of our site may not work as intended or allow you access.

Google Analytics cookies used on this site

Google Analytics is a free service provided by Google that uses several cookies. The cookies set by Google Analytics are used to help us gather information about how this website is used by visitors. The information is not personally identifiable and is simply used to track and improve the level of service our Website is providing. More information on the cookies that are set through our use of Google Analytics can be found on Google's Cookies & Google Analytics page. If you wish to disable these cookies, please use the opt-out browser add-on supplied by Google. Or you can set your browser to reject all or certain cookies. Disabling cookies set by Google Analytics will not reduce the service provided to you.

4. SECURITY MEASURES - and Possibility of International Transfer

The Foundation follows appropriate security procedures in the storage and disclosure of personal data so as to prevent unauthorised access by third parties. We also require those parties to whom we transfer personal data to comply with the same. However, the Internet is not a totally secure medium and you acknowledge and agree that the Foundation shall not be responsible for any unauthorised use, distribution, damage or destruction of personal data.

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We do not transfer personal data to countries outside the European Economic Area (“EEA”). If we intend to do this then we will ask your permission.

5. INFORMATION DISCLOSURE

We will not pass on your personal details to any other organisation unless they are working for/with the Foundation, for example, in relation to marketing or research and we will wherever possible ask your permission in advance.

We shall endeavour to ensure that any such recipients of your personal data use appropriate security measures to protect your personal data and comply with the current GDPR

The Foundation may use anonymised personal information for promotion or research purposes.

In certain circumstances the Data Protection Act allows data to be disclosed to law enforcement agencies without the consent of the data subject. Under these circumstances the Foundation will disclose requested data. However, the data controller will ensure the request is legitimate, seeking assistance from the board and Foundation’s legal advisers where necessary.

6. DATA RETENTION

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances you can ask us to delete your data: see Request erasure below for further information.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

7. YOUR LEGAL RIGHTS - Access to your Personal Data - Subject access requests

You have a right to request access to your personal data (commonly known as a “ subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it..

You can access the information by emailing us at: info@lynneandlandfoundation.co.uk

The data controller will aim to provide the relevant data within 14 days

The data controller will need to verify the identity of anyone making a subject access request before handing over the information